MDOC SYSTEM assist companies and institutions private or public as well as potential and prospected customers in the following area:
Provide complete set of procedures on how to manage a Capital Projects Documentation System by establishing a new system, maintaining compatible standards with the existing corporate Documents and process or to establish a new feasible system from A to Z for grass root project.
Offering intelligent digital solutions & outsourced storage options for Archiving& Records Management services. Ensures all Capital Projects documentation is complete, accurate, and turned over to the Corporate Document Center or client adhering to all procedures, formats, and requirements.
Sets duties and responsibilities on "Who is who and who is doing what" work schedules and priorities for the document controllers and documentation crew performing work for the design drafting and related correspondences to Capital Projects group.
Performs QA/QC document checks and ensures all documents with client and subcontractors are signed off & distributed according to the company procedures and policy.
Recommend, highlight and conduct training presentation and development programs for the Document Controllers and document quality assurance staff.
Research and recommend hardware, software, procedural, and workflow enhancements to related Capital Projects document control to suit planned and forecasted budget.
Develop and maintain a continuous improvement program to enhance the document, office and site support performance.
Liaise closely between the Capital Projects Document Center & the Corporate Document Center, the contractors, and the vendors to ensure conformance to procedure, document numbering and processing.
Provide documents work schedules, drafting requests, and communicate directly with all the concerned users regarding their drafting service request, scanning copying and reproduction.
Assist key contact persons for any Capital Project documentation requirements.
Assists in the development and implementation of project standards, working practice and procedures for activities within the Capital Projects Group and the creation of reference library.
Provide document search, view, forms , flow charts, workflow and print guidance to project engineers to maintain an environment friendly document process with high paperless documentation environment.
Maintain hard copies and soft copies of documentation to project engineers up to latest version.
Maintain scanning capabilities and drawing conversions to readable electronic Acrobat Reader(PDF) and OCR files and update their upload.
Coordinates and control the transfer of documentation between companies, stakholders, vendors, and contractors.
Assists in the development & implementation of computer based project document management systems and distribution matrices, that will be compatible with the existing corporate Documents and Standards applicable EDMS system.
Identifies and organizes project documentation for the engineers and properly closes out completed projects by transferring the data into the corporate Documents and Standards EDMS system.
Upgrade the company drawing standards and procedures and ensures project documentation meets the company requirements, implementation of integrity and confidentiality process.
Provides QA/QC of all documentation developed for projects. Transfers and/or archives all information following the existing Corporate Documents Centre and Standards EDMS system.
Control receiving, indexing, and checking all incoming documentation, in any form, and enter it into the appropriate project document system in accordance with Company procedure.
Assists with establishing Quality Documentation assurance for applicable ISO 9000 certification.
Control the interfaces and liaisons with the EPC house and contractors to provide them with document access to company documents and to ensure contractor number and deliver project documentation that meets the company requirements.
Ensure providing documentation reporting requirements on timely basis to Section Head, site staff and Managers.
Ensure that permission and access security given to concerned to access the data each on their field while maintaining confidentiality and access permission restriction.